ARTICLE XIII DISCIPLINARY PROCEEDINGS

Printer-friendly versionThis Article shall apply when an Employee of the Human Resources Administration is summoned to an interview which may lead to a disciplinary action which is conducted by someone outside the normal supervisory chain of command.

1. Employees who are summoned to the appropriate office of the Department shall be notified in writing at least two (2) work days in advance of the day on which the interview or hearing is to be held, and a statement of the reason for the summons shall be attached, except where an emergency is present or where considerations of confidentiality are involved.
2. 1. Whenever such an Employee is summoned for an interview or hearing for the record which may lead to disciplinary action, he or she shall be entitled to be accompanied by no more than two (2) Union representatives, one of whom may be a lawyer, and he or she shall be informed of this right. If a statement is taken, he or she shall be entitled to a copy.
   2. An interview may be held which is not in accordance with these conditions. However, such an interview shall not be considered a part of the Employee’s personnel file or record and neither the fact of the interview nor any statements made at the interview by either the Employer or the Employee may be used in any subsequent Employer proceeding against the Employee.
   3. Wherever possible, such hearings and interviews shall be held in physical surroundings which are conducive to privacy and confidentiality.